Hiring Personal Assistant to Director & Principal

Responsibilities:

The Principal’s Personal Assistant is responsible to the Principal for:

a. Preparation and presentation of the Principal’s outward correspondence;
b. Receipt, checking and filing of the Principal’s correspondence;
c. Receipt and maintenance of the Principal’s appointment times;
d. Maintenance of student confidential records including personal files and correspondence;
e. Maintenance parent/student records and associated correspondence; maintain confidential correspondence for the Principal as required;
f. In-house functions – responsible for preparing formal invitations, rsvp, liaise with caterers/co-ordinate catering and assist with set up; and at functions; current RSA
g. Preparation and printing of Programme for annual Years 3 – 12 Presentation Day and preparation and printing of letters of support; co-ordinate, set up/clear luncheon of invited guests; prepare Programmes for various activities, eg Inductions, Carol Services, various invitations as required and maintenance of rsvp, etc. Minute Secretary to the Principal’s Executive
h. Responsible for information for Parents, staff, students – sent out via email on behalf of the Principal and co-ordination of responses
i. Minute Secretary of the Scone Grammar School Council
 Other associated duties include:
j. Assist Secondary staff in preparation of correspondence to parents/students as requested; assist Class Liaison Parents and Fete CoOrdinator with associated correspondence as requested;
k. Maintain School’s calendar on TASS;
l. Prepare Calendar details for weekly Newsletter and liaise with Canteen Co-Ordinators for weekly volunteers’ list for Newsletter;
m. Listen and assist parents/students with confidential and delicate issues they wish to discuss and liaise with Principal/Executive as appropriate;
n. First aid qualified;
o. Covering reception and first aid duties during school holidays and during absences of receptionists in Student Services;